Privacy Policy

Introduction

At UmEmployed, protecting your privacy is our fundamental commitment. This comprehensive Privacy Policy describes in detail how we collect, use, disclose, and safeguard your personal information when you visit or use our websites, applications, and related services (collectively, the "Service").

By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, your choice is to not use our Service. We encourage you to read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

1. Scope

This Privacy Policy applies to all users, visitors, and other individuals whose personal data we process through our Service, including job seekers, employers, recruiters, and anyone who accesses our platform. This policy supplements our Terms of Use and should be read in conjunction with it.

This policy describes our practices for data collected through our website, mobile applications, email communications, and any other interactions you may have with UmEmployed. It does not apply to information collected by third parties, including through any application or content that may link to or be accessible from our Service.

2. Definitions

To ensure clarity and understanding, we define key terms used throughout this policy:

• "Personal Data" means any information relating to an identified or identifiable natural person.
• "Processing" means any operation performed on personal data, such as collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, dissemination, erasure, or destruction.
• "Data Controller" means the entity that determines the purposes and means of processing personal data.
• "Data Processor" means the entity that processes personal data on behalf of the controller.
• "Consent" means any freely given, specific, informed, and unambiguous indication of the data subject's wishes.

3. Information we collect

We collect several types of information from and about users of our Service:

Information you provide to us

• Account Information: Name, email address, phone number, password, and other registration details
• Profile Information: Resume/CV content, work experience, education history, skills, certifications, photo, and professional summary
• Job Preferences: Desired job types, locations, salary expectations, and work preferences
• Application Materials: Cover letters, portfolio links, and other materials submitted with job applications
• Communication Data: Messages with employers, support requests, and feedback

Information collected automatically

• Usage Data: IP address, browser type, device information, operating system, and usage patterns
• Log Information: Pages visited, features used, time spent, and navigation paths
• Location Data: General location information based on IP address or precise location with your consent
• Cookies and Tracking: Information collected through cookies, web beacons, and similar technologies

Information from other sources

• Social Media: Information from social media platforms when you connect your accounts
• Background Checks: With your explicit consent, information from background verification services
• Employer Feedback: Feedback from employers regarding your applications and interviews

4. How we use information

We use the information we collect for various business purposes:

• Service Operation: To provide, maintain, and improve our Service, including job matching, application processing, and communication features
• Personalization: To personalize your experience by showing relevant job recommendations and content
• Communication: To send you service-related announcements, job alerts, and important updates
• Security: To detect, prevent, and address technical issues, fraud, or security breaches
• Analytics: To analyze usage patterns and improve our Service's functionality and user experience
• Legal Compliance: To comply with legal obligations, enforce our terms, and protect our rights
• Marketing: To send promotional communications (with your consent where required)

5. Legal basis

We process your personal data based on one or more of the following legal bases:

• Contractual Necessity: Processing necessary for the performance of our contract with you
• Legitimate Interests: Processing necessary for our legitimate business interests, balanced against your rights
• Legal Obligation: Processing necessary to comply with legal requirements
• Consent: Processing based on your explicit consent, which you may withdraw at any time

6. How we share information

We may share your personal information in the following circumstances:

• With Employers: When you apply for jobs, we share your application materials with the relevant employers
• Service Providers: With trusted third-party vendors who assist us in operating our Service
• Legal Requirements: When required by law, regulation, or legal process
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Protection of Rights: To protect the rights, property, or safety of UmEmployed, our users, or others

We do not sell your personal information to third parties for their marketing purposes without your explicit consent.

7. Your rights & choices

Depending on your location, you may have the following rights regarding your personal data:

• Access: The right to access and receive a copy of your personal data
• Correction: The right to correct inaccurate or incomplete personal data
• Deletion: The right to request deletion of your personal data
• Restriction: The right to restrict processing of your personal data
• Portability: The right to receive your data in a structured, machine-readable format
• Objection: The right to object to certain processing activities
• Withdraw Consent: The right to withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information in the "Contact" section.

8. Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, secure network architecture, and regular security assessments.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

9. Data breaches

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant supervisory authorities without undue delay, in accordance with applicable legal requirements.

10. International transfers

Your personal data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country.

We ensure appropriate safeguards are in place for such transfers, including Standard Contractual Clauses, Privacy Shield certification (where applicable), and other legally approved mechanisms.

11. Automated decisions

We may use automated processing and profiling to provide job recommendations and match candidates with suitable opportunities. You have the right to obtain human intervention, express your point of view, and contest decisions based solely on automated processing.

12. Children's privacy

Our Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

13. Data retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including to satisfy any legal, accounting, or reporting requirements. Retention periods vary based on the type of data and its purpose.

14. Your responsibilities

You are responsible for ensuring that the information you provide is accurate, complete, and up-to-date. You are also responsible for maintaining the security of your account credentials and promptly notifying us of any unauthorized access.

15. Changes

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after such changes constitutes your acceptance of the revised policy.

16. Contact

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: privacy@umemployed.com
• Address: UmEmployed Inc., Privacy Office, [Company Address]
• Through our Contact Page

We will respond to all legitimate requests within the timeframes required by applicable law.

17. Revision log

• October 2025 (v3.0): Major update for enhanced clarity, comprehensive coverage, and regulatory compliance
• December 2024 (v2.1): Added explicit international transfer safeguards and enhanced user rights information
• January 2024 (v1.0): Initial Privacy Policy release